18/04/2012, Language : FR
 
 
 
18/04/2012, Language : NL
 
 
 
23/03/2012, Language : FR
 
 

Virtual Invoice : une progression de plus de 50% !
 
Simplicité et efficacité, les facteurs clés de ce succès

 
23/03/2012, Language : NL
 
 
 
7/02/2012, Language : FR
 
 

 
Testimonials
 

What customers say.
 
  

 




 

  The V.I.R.S.100 -Virtual Invoice Recognition Service- module offers 100% recognition of invoice bookkeeping statements. The user simply scans the invoices and places them onto the VIRS server by internet upload.They are then immediately processed by the service. As soon as the processing is complete, the user is notified by the service. The user then finalises the encoding by completing the bookkeeping entries proposed by Winbooks. The process guarantees a 100% result!
The hard copy invoice is transformed into an electronic invoice that is recognised up to 100%, and then goes through the same automation process benefiting from the same time saving as electronic invoices!
 


 

  The ‘Certified Scanning’ module enables the operator to scan the documents as legally required by the 16/2008 AFER decree issued by the government (VAT and Income Tax ). The scanned documents are immediately stamped. Moreover, a sophisticated electronic signature guarantees the scanning date and the fact that it can no longer be modified. The original digital document is then archived and remains constantly available for further reference or despatch.
This simplifies the company’s archiving process : it is now no longer necessary to store a complex system of hard copy archives in folders in which each document is numbered. In the eyes of the authorities, the scanned documents are deemed authentic.  
 


 

  This module offers an intuitive and efficient approach to the approval of invoices. Firstly, the manager launches the automatic approval request process, in accordance with pre-defined ‘rules’. For example, content of a recognised section of invoice, limit on the amounts, one or several signatories, hierarchy of the signatories (X can only sign after Y), etc. The signatory is then prompted by e-mail with a hyperlink to the invoices to be approved. Only the invoices that are duly approved will be submitted to the accounts department for payment. In the example, Mr Frising’s signature is required as soon as an invoice exceeds an amount of €10,000.
  These approvals can take place at any time in the ‘life’ of the document, i.e. at the time of document scanning, during its OCR process with bookkeeping entry or as soon as it is encoded into the accounts.

The invoices to be approved are stored by confidential and secure methods, either on the company’s network, or on the internet in order to ensure its constant availability.

This vastly improves and accelerates the invoice payment process.
 
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